VIII. Perception of Document Management Systems in Digital Transformation

Authors

Sandra Jordan
University of Maribor, Faculty of Economics and Business
https://orcid.org/0000-0002-7637-0505
Samo Bobek
University of Maribor, Faculty of Economics and Business
https://orcid.org/0000-0001-6927-6820
Simona Sternad Zabukovšek
University of Maribor, Faculty of Economics and Business
https://orcid.org/0000-0002-7651-7706

Synopsis

Document Management Systems (DMS) are essential tools for managing organisational information throughout its lifecycle. Despite increasing adoption, many DMS implementations fail to deliver the expected value due to inadequate attention to Critical Success Factors (CSFs). This monograph investigates the impact of selected CSFs—such as top management support, process orientation, and organisational culture—on different phases of the DMS lifecycle: selection, implementation, and usage. Drawing on the ITIL framework and lifecycle-based thinking, the study employs a quantitative methodology using PLS-SEM on data collected from Slovenian organisations. The results show that CSFs vary in importance across lifecycle stages, highlighting the need for dynamic, phase-specific implementation strategies. The findings contribute to theory by integrating CSFs with DMS lifecycle management and provide actionable insights for practitioners seeking to optimise DMS adoption and performance.

Author Biographies

Sandra Jordan, University of Maribor, Faculty of Economics and Business

Sandra Jordan earned her degree in translation (Slovenian, German, English) from Karl-Franzens University in Austria in 1999. After eight years of leading key support services in the banking sector, she completed a Master’s in Marketing Management in 2012. In 2020, she began a doctoral program in E-business. She successfully defended her dissertation in November 2023, focusing on the impact of critical success factors and enterprise maturity on the document management system lifecycle. Her professional experience in finance and management strongly influenced her research focus. She currently leads a medium-sized manufacturing company.

Maribor, Slovenia. E-mail: sandra.jordan@student.si

Samo Bobek, University of Maribor, Faculty of Economics and Business

Dr. Samo Bobek is a professor of E-business and Information Management at the Faculty of Economics and Business, University of Maribor, where he also serves as head of the E-business Department. His research focuses on e-business, digitalisation, IT/IS governance, information management, business process reengineering, and the implementation of business solutions. In recent years, he has expanded his work to include the role of artificial intelligence in business, mainly how AI can drive innovation and improve decision-making processes.

Maribor, Slovenia. E-mail: samo.bobek@um.si

Simona Sternad Zabukovšek, University of Maribor, Faculty of Economics and Business

Dr. Simona Sternad Zabukovšek is a professor of E-business and Information Management at the Faculty of Economics and Business, University of Maribor. Her research covers business process reengineering, business information systems (ERP, CRM), e-business models, digital transformation, and user acceptance of IT/IS. She also examines e-learning versus blended learning in organisations. Her work recently focused on integrating artificial intelligence into business processes to enhance decision-making and operational efficiency.

Maribor, Slovenia. E-mail: simona.sternad@um.si

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Published

July 1, 2025

How to Cite

Jordan, S., Bobek, S., & Sternad Zabukovšek, S. (2025). VIII. Perception of Document Management Systems in Digital Transformation. In J. Zhang, S. Bobek, X. Zhang, & S. Sternad Zabukovšek (Eds.), & D. Liu & W. Wang, The Impact of Digital Economy on One Belt One Road Initiative (pp. 171-204). University of Maribor Press. https://press.um.si/index.php/ump/catalog/book/987/chapter/710